Privacy Policy

Camp Luther Ministries | campluther.ca


Camp Luther Ministries is committed to protecting your privacy and personal information. Whether you're exploring our website, registering for camp, donating to support our ministry, or contacting us directly, we want you to feel confident that your information is handled with care, transparency, and security.

This Privacy Policy outlines how we collect, use, and safeguard your information—both online through campluther.ca and offline through our ministry operations.




1. Information We Collect and Why

We collect information only as needed to serve you and support the mission of Camp Luther Ministries. This includes:

  • Contact information (e.g., name, email, phone)

  • Registration details for camps, events, and staff positions

  • Donation and billing details, when you choose to support us financially

  • Health and safety information required for camper care

  • Feedback or correspondence you send us

This information may be collected through website forms, applications, emails, or phone calls.

We use this information to:

  • Communicate with you about programs, registrations, or donations

  • Provide safe and personalized camp experiences

  • Send newsletters, ministry updates, and fundraising opportunities (you can opt out anytime)

  • Respond to your inquiries

  • Maintain internal records and comply with legal requirements



2. Your Choices and Control

You are in control of your personal information. At any time, you can contact us to:

  • See what data we have about you

  • Correct or update your information

  • Ask us to delete your information

  • Opt out of future communications

  • Express any concerns about how your information is used

To do so, contact us at email@campluther.ca or 1-604-826-7062.



3. Consent

By using our website or submitting information to Camp Luther Ministries, you consent to our collection and use of your personal information as outlined in this policy.

When registering others (e.g., campers or staff), please ensure they have consented to share their information with Camp Luther Ministries.

You may withdraw your consent at any time, subject to legal or contractual obligations, by contacting us.



4. How We Protect Your Information

We take appropriate precautions to protect your data:

  • Sensitive information (such as credit card data) submitted online is encrypted and transmitted securely using SSL (look for “https” in your browser’s address bar).

  • Personal data is stored securely, and access is limited to staff who need the information to perform specific roles (e.g., billing, registration).

  • Physical records are stored in locked cabinets and digital files are on password-protected systems.

Despite our efforts, no system is completely immune to risk. If you have any reason to believe your information has been compromised, please contact us immediately.



5. Limiting Use, Disclosure, and Retention

We do not sell or rent your information to anyone. We only share your information with third parties when necessary to fulfill your request (e.g., processing a payment) or as required by law.

We retain your information only as long as needed for the purposes for which it was collected or as required by law.



6. Access and Accuracy

We strive to keep your information accurate and up to date. You can help by letting us know about any changes to your contact information or preferences.

Upon request, we will inform you what personal information we hold about you, how it’s used, and with whom it may have been shared. You may request corrections or ask that it be deleted.



7. Website Use

This policy applies to all personal information collected through campluther.ca. We are the sole owners of the information collected and will use it only for the reasons stated above.

Unless you ask us not to, we may occasionally contact you by email about upcoming programs, news, or changes to this policy.



8. Accountability & Contact Information

All privacy matters at Camp Luther Ministries are overseen by our designated Privacy Officer, currently the Office Administrator.

If you have a question, concern, or complaint regarding this policy or our privacy practices, please contact us immediately:

📞 1-604-826-7062
📧 email@campluther.ca



Last Updated: [2025-06-10]
We may update this Privacy Policy occasionally. Any changes will be posted here with the updated date.